Google Gmail setup for Microsoft Outlook 2010

Google Gmail setup for Microsoft Outlook 2010

Instructions for setting up Google Gmail in Outlook 2010.

Note: Other versions of Outlook may use a slightly different process / order but the general settings will be the same.

  • Open Outlook 2010 and click on the “File” tab in the top left.
  • Click on “Account Settings” and open the Accounts options window.
  • Under the email tab, click on “New”.


  • Select “E-mail Account”, then Next.


  • Select “Manually configure server settings or additional server types”.
  • Then click Next.


  • Select “Internet E-mail”.
  • Click Next.


  • Enter your information in the required fields. (see example screen grab below)
  • Your Name: Your Name
  • E-mail Address: Your full email address

Server Information:

  • Account Type: POP3
  • Incoming mail server:
  • Outgoing mail server (SMTP):
  • User Name: Your full email address
  • Password: Your password

Deliver Messages to:

  •  New outlook data file: delivers to a new inbox within Outlook.
  • Existing outlook data file: delivers mail to your existing inbox within Outlook.
    (note: if you choose this option, click browse and select the inbox file you want to use)
  • Then click on “More Settings”.



  • Name the account for your own reference.
  • Organisation: Your organisation
  • Reply E-mail: Your email address


Outgoing Server:

  • Check the box “My outgoing server (SMTP) requires authentication”
  • Select “Use same settings as my incoming mail server”



  • You shouldn’t need to touch anything here. (skip to Advanced)


Use SSL for both incoming and outgoing servers.

  • Incoming server (POP3): 995
  • Check the box: This server requires an encrypted connection (SSL)
  • Outgoing server (SMTP): 465
  • From the drop down menu select: SSL
  • Delivery: Uncheck “Leave a copy of messages on the server”. This function can be handled directly in Gmail.


  • You’re done!
  • Click on OK and then Next.
  • Outlook will run a test. Wait for it to finish and click Close then Finish.